Cost Catagory and Cost Centre

A company may require analysis of Department-wise costs, Branch-wise costs and Executive-wise costs. Create each of these as a cost catagory. These Cost Catagories will have the individual cost centres under them.
Suppose there are three departments

• Marketing
• Administration
• Services

and four branches

• Bangalore
• Mumbai
• Kolkata
• Delhi

and four Executives

• Mr A
• Mr B
• Mr C
• Mr D

In this case you have to create 'Department', 'Branch' and 'Executives' in Cost Catagory.

To create cost catagory first press F11, then press F1 and specify 'yes' at the option 'Maintain Cost Centres' and 'More than ONE cost category'.

Then from Gateway of tally -> Accounts info -> Cost Catagories -> Create.

After you have created the Cost Catagories come back to Gateway of Tally by pressing ESC.

Then Create Cost Centres ( Gateway of tally -> Accounts info -> Cost Centre -> Create).

Select 'Department' in place of category and then create Marketing, administration and service, and in the same way by selecting the category as 'Branches' you can create the cities under it. If you see that it has taken the category as 'Department' and you are willing to change it then press 'SHIFT + Tab'.

For deleting any cost category and cost centre go to alter and select the cost centre or catagory and press 'ALT + D'.

Creating Godown

In order to create a godown first you have to press F11 -> F2 -> 'Maintain Multiple Godown' -> press y i.e. yes -> press enter.
Then go to Inventory Info -> Godown -> Create.
A company may have Godowns in different places, they can maintain stocks of different godowns through this.

Creating new voucher

To create voucher go to Accounts info -> Voucher type -> Create -> Create Voucher.
Give the name of the voucher class then select the type of voucher. Then select whichever items should be included or excluded in the voucher. Press enter and then press 'y' i.e. yes to confirm.
To pass entry through that new voucher
Suppose you have created a new voucher under the type of voucher PAYMENT then go to Accounting Vouchers and press F5 then select the new voucher from there.

Creating stock group and stock catagory

You can create stock groups such as mobiles, Laptops,etc.
And under that you can create stock categories such as samsung, nokia, sony ericsson, etc. under mobile group and lenova, acer, hcl, etc. under laptop group. Under this stock categories you can keep your stock items. This will help the company to maintain its stock items.
To create Stock Group
Gateway of Tally -> Inventory info -> Stock Group.
To create Stock Categories
Gateway of Tally -> Inventory info -> Stock Category.
(Note: If stock category is not shown then you have to activate it. In order to activate it press F11 from Gateway of tally -> Inventory features/press F2 ->'Maintain stock category' -> yes)

Transaction Entry

For making any transaction go to Gateway of tally -> Voucher entry.
Then press F11 and activate 'Allow invoicing' and 'Enter purchases in invoicing format'. Type 'y' i.e. yes to activate these. Then save by pressing enter and at last again y to confirm. Then again press F11 and then F2 and activate 'Allow purchase order processing', 'Allow sales order processing' and 'Use tracking number(delivery/receipt note)' in the same way. After this you can pass any entry through this different vouchers. The vouchers are as follows:

• F4 for Contra Entry.
• F5 for Payment Entry.
• F6 for Receipt Entry.
• F7 for Journal Entry.
• F8 for Sales Entry.
• F9 for Purchase Entry.
• F10 for Reversing Entry.
• Alt + F4 for Purchase Order.
• Alt + F9 for Purchase Challan.
• Alt + F5 for Sales Order.
• Alt + F8 for Sales Challan.
• After making purchase order and challan, in order to get a purchase bill press F9.
• After making sales order and challan, in order to get a sales bill press F8.

Deleting a ledger or stock item

In order to delete a ledger go to
Gateway of tally -> Accounts info -> Ledger -> Alter -> then select the ledger and press enter -> press Alt + D -> press 'y' to confirm and 'n' to deny.

In order to delete a stock item go to
Gateway of tally -> Inventory info -> Stock item -> Alter -> then select the stock item and press enter -> press Alt + D -> press 'y' to confirm and 'n' to deny.