New Features of Tally.ERP 9 Series A Release 1.6

For Distributed Business Environments, New Data Synchronisation

To make the process simple, fast and wide-ranging, Data synchronisation is now available with new capabilities and behavioural changes in Tally. The new capabilities of Data Synchronisation will help the distributed Business Environment to get the required information on right time. The capabilities are as follows :

• 40% to 70% performance enhanced performance achieved.

• Send or receive vouchers from the client / server.

• Specify the type of vouchers that you need to synchronise i.e. now you can Filter Voucher Types.
  

• Synchronise after selected Voucher Types has been saved.

• Online Snapshot can be taken.
  

• Multi-level Synchronisation Support. It Supports complex hierarchy or Complicated Organisation structures

Schedule VI reports and Statutory Audit Tool for Auditor's Edition

• For performing the Statutory Audit, Auditor's are provided a new powerful tool in this version of Tally. The tool aims at providing all the necessary tools that an auditor would need to analyse the Books of Accounts, highlight deviations, discover exceptions and generate the required Financial Statements as per Schedule VI formats.

This tool is divided into two parts:

• Audit & Analysis which is further divided into two sections:

1. Data Analysis
2. Auditing

• Financial Statements

Data Analysis

This tool provides the flexibility to load and compare the data of two years whether both the years are in same data or split data in different folders. It helps the auditor to compare the Audit Year data with the Previous Year’s data and check if there are any deviations. Investigating and highlighting specific exceptions will be helpful for the auditor in order to highlight the issues in the Books of Accounts if any. The tool approaches step by step starting from checking the Chart of Accounts, verifying the Group/Ledger Balances, conducting various Analysis to find deviations, check the statutory Payments made etc. Data Analysis constitutes of the following tools:

• Verification of Chart of Accounts

• Analytical Procedures

• Pending Documents

• Verification of Stock Items

• Verification of Balances

• Statutory Payments

Auditing

It provides the capability to scrutinize and Vouch the available transactions. It has been made more flexible, it has been provided to enter the audit comments on the entire data or sampled data or specific data.
In Auditing the following recommended Sampling Methods have been provided :

• Even numbered Vouchers

• Odd numbered Vouchers

• Amount Range

• Benford Analysis

• Specific Period

• Specified Vouchers

Financial Statements
Financial Statements can be generated as per the Schedule format specified in the Company’s act, as follows:

• Schedule VI Profit & Loss A/c Statement

• Schedule VI Balance Sheet

New functional features like Cut (Move), Paste (To), Undo etc. have been provided to classify or re-classify any default Tally Group or Ledger Balances to prepare or modify the above reports without effecting the Client’s data.
Quick Setup (Wizard)

This is a new feature being introduced with Tally.ERP 9. It is a Single Window Statutory Masters Configuration screen which guides the user to configure all the statutory masters (be it Accounts/Inventory/Voucher Types). It is required for the effective use of a particular statutory module.
It can be used to configure the masters for the following Statutory Modules:

• Tax Deducted at Source (TDS)

• Tax Collected at Source (TCS)

• Value Added Tax (VAT)

• Excise for Dealers

• Excise for Manufacturers

Stock Query

In this new version of Tally, a separate button 'S' which means Stock Query has been provided to display the Stock Query Report for an item during the Voucher Creation or Alteration screen. It helps the user to check the Stock position and other information related to the specific items while creating or altering a Voucher/Invoice/Order.

Mass Emailing

A new Mass Emailing facility has been provided in this new version to help the user in order to send multiple emails to the recipients on click of a button.

• This facility will allow the user to send Confirmation of Accounts to the Parties, Outstanding Statements or Reminder Letters to the Parties, and also send Pay Slips to all or selected Employees.

• A separate Email Exception report has been provided in order to view and correct the Email Address details that were not entered or incorrectly entered while creating the Ledgers or Employees.

Batch Report
Now in this new version the user can view a report of the stock item for a particular batch. Here the inward and outward movement for the selected Batch is shown.

General Issues Resolved in Tally.ERP 9 Series A Release 1.61

Licensing

• Tally.ERP 9 Silver was crashing while unlocking the license file on certain computers, this issue has been resolved.
  

• On activating the license using the license server, Tally.ERP 9 was displaying the Error Code 81. This problem has been solved.
  

• The pop-up message was not appearing when the firewall was enabled while installing Tally.ERP 9 on a 64 bit Operating System. Now this problem is not there.
  

• The License Server was not starting automatically on restarting the computer with Windows 2008 Operating System even when the Start up Type is set to Automatic. This problem is solved.
  

Printing & Rendering

• While printing an invoice in simple format with 5.5 inches height Tally.ERP 9 was crashing, it does not crash in this new version.
  

• Tally.ERP 9 when closed by right clicking on Taskbar and using the Close option, continued to run in the background. This problem has been solved.
  

• While resizing the window while previewing or printing, Tally.ERP 9 was crashing. This problem has been solved.

Support Centre

• Select an interaction having an attachment from Ticket Number containing multiple interactions in the Zoom In content mode. From the same ticket number the contents of the previous attachment were displayed on selecting another interaction. This problem has also been solved.
  

Synchronisation

• Previously the Client and Server rules exchanged all the Voucher Type Masters irrespective of the type of synchronisation on setting up synchronisation, . This problem has been solved.
  

• On synchronising vouchers which contains empty VCHKEY, Tally.ERP 9 was crashing. Now it doesn't.
  

• On performing Snapshot Exchange with Sync Over Slow Connection being disabled in the Client Rule only 200 vouchers were exchanged . This problem has been rectified.
  

• Duplicate vouchers were created on exporting and importing data in Tally.ERP 9 Series A Release 1.52 or earlier, and on synchronising the same data using Release 1.6 the duplicate vouchers were overwritten resulting in missing vouchers. This has been resolved.
  

• Tally.ERP 9 displayed an error message- Voucher Number 999 already exists during Data synchronisation between multiple locations, using an earlier release which was modified in Tally.ERP 9 Series A Release 1.6. synchronisation. This has also been resolved.
  

• The relative position of cancelled vouchers were changed at the receiving end on Synchronising data. This problem has been resolved.
  

• Displaying Out of Memory error in Tally.ERP 9 while performing an Exchange Snapshot Online, of acompany with large data. This has been resolved.
  

• At the client and server on data synchronisation changes the position of the vouchers of Tally.ERP 9 Release 1.52 in Release 1.6. This problem has been resolved.
  

• Tally.ERP 9 displays the message 'Client and Server companies have same GUID' on detecting similar GUID's at the Client and Server companies. It used to show Cannot proceed with synchronization and halts the synchronisation process.

Note: Synchronisation is not supported between two companies which are copied and pasted.

• When the Tally.imp file was in read only mode during synchronisation Tally.ERP 9 was crashing. This problem has been resolved.
  

• Tally.ERP 9 was not displaying any error message while attempting to import the data from non-existent file. Now it displays the message File not Found.
  

Note: Before upgrading to Tally.ERP 9 Series A Release 1.61 ensure that you have completed the synchronisation process till date in the release installed on your respective computers.

Other Enhancements of Tally.ERP 9 Series A Release 1.61

Functional Enhancements

For parties without PAN details, TDS deduction @ 20%
In case of TDS eligible payments Finance Act (2) of 2009 makes PAN compulsory , failing which tax should be deducted at the higher rate i.e. 20% effective from 1st April 2010. For deductees who have not produced PAN to the Deductor, Provision to Deduct TDS @ 20% (w.e.f. 1-4-2010) is now available.

VAT
Quick Setup displayed in Tax Ledger Setup screen for the following:

• Regular VAT enabled Company, with the Type of Tax - Cess on VAT is introduced as a Method of Calculation for selecting the same in States where Cess is charged on sales and purchases.

• Composite VAT enabled Company, the Type of Tax - Displaying VAT Composition in Type of Duty/Tax list in the Tax Ledger Setup.

In Voucher Type Setup section of Quick Setup, the options - F8 is for Sales and F7 to Activate Adjustment Flags in Journal are provided for easy access and configuration of the user.

The option Used in VAT Returns in case of Composite VAT enabled company, will be displayed in ledger masters grouped under Indirect Expenses or Indirect Incomes to facilitate selection of VAT or Tax Class in the ledger creation or alteration mode.

Accounting Vouchers

• The Buyer is replaced by Customer if company has been created where Country details is set as International, then while printing Invoices the applicable change will be made.

• Now the Item Part No is printed in a separate column while printing Invoices by enabling the option 'Print Part No' in F12 Print Configuration.
  

Auditors’ Edition

Statutory Audit
Auditing

• Under Forex Transactions an additional option 'Show Bill wise details' has also been provided in the Forex Vouchers report. It will help the Auditor to view the complete information of the related Forex Vouchers.

• Related Party Transactions – To display the Bill Wise and On Account transaction Ledger details, vouchers report has been modified for better clarity and to form the opinion.

• When the options 'Show Audit Status' and 'Show Audit Note' are set to No at Configuration( F12 )under Verification of Vouchers the Enter Key is inactivated in all the drill down reports.

• When more than one Party and more than one Currency are involved, the Forex Vouchers report has been enhanced to display the Vouchers in detailed mode to show all parties and exchange rates used by default.
  

• The Grand Total for all the Transactions are also displayed in the reports. In the Employee Vouchers screen from Salary or Wages Payments report, F2 i.e Period button has been provided in order to display the Payroll Vouchers for the selected Employee, for a selected period.

• During the remote access performance has been improved for all the reports available under Verification of Vouchers .

Financial Statements

• The Debit & Credit amount column will be printed in single column while printing Schedule Summary of Financial Statement (Schedule-VI Balance Sheet and Profit & Loss A/c).

• The Company Name will not be printed in the Amount column while printing the drill down reports from Financial Statements (Schedule-VI Balance Sheet and Profit & Loss A/c)

TDL Enhancements

Reducing Table Search Enhancement

• Previously it was only possible to search the items in a table based on text which was matched from the starting characters of the item names and search was restricted to the first column of the table only but now it has been enhanced to Reducing Table Search.

It allows the user to narrow down the table and select item based on search criteria. The search text is matched with all part of the item names and also applies to all columns of the table.

Using the above capability the users have been delivered this product with the functionality of applying the above search technique to all the tables available in the default product. This functions availability while working will be of course found only if the configurations is properly set.

Latest version of Tally- Tally.ERP 9 Series A Release 1.61

Enhancements

General Enhancements
You can now extend your Tally.NET subscription from Tally.ERP 9

• Tally.ERP 9 is provided with the capability to extend or renew Tally.NET Subscription can be done from within the product. The feature allows you to extend Tally.NET subscription well ahead of the validity period for both Single User and Multi-User editions of Tally.ERP 9. This extension of Tally.NET subscription is to be done using the TallyCurrency or Credit Card while the payment is made using a secured gateway.

Keyword search filter with Reducing List/Table

• This new feature allows the user to search a text from any part of the name which appears in the list/table. The List in the table keeps on reducing, in order to display only those names which contains the search criteria.

For this reason the user will be able to easily search and select the required details from the filtered list. The Name based search will be display as shown below:
This search can also be performed in a List/Table containing multiple columns by providing the the necessary search keyword. e.g. search for Items, based on the Quantity.

To select the required item the Quantity based search (in the second column) to select the required item is as shown:

New Security Controls for Synchronisation

The list of Security Levels in Tally.ERP 9 contains three new categories of Security Controls for Synchronisation which have been added to this new version .

• Client/Server Rule: The user can now Create/Alter/Delete the rules at Client/Server based on the security level assigned.

• Synchronisation: Now the user can also perform data synchronisation based on the security level assigned.
  

• Sync Reports: The user can view Synchronisation Reports based on the security level assigned.

Printing & Rendering

Tally.ERP 9 has introduced a new tab titled Version in the Tally Properties window. This tab provides additional information about tally.exe which are as follows:

• Company: It displays the company which has developed the program file.

• File Version: It displays the current file version used.
  

• Internal Name: It displays the internal file name.

• Language: It displays the language presently used.

• Product Name: It displays the name of the product.

• Product Version: It displays the current version of the product.

In order to view the Tally Properties right click on the tally.exe icon in the default Tally.ERP 9 folder.

How to use Security Level?

Security Control features of Tally
You need to define the various levels of security depending on the hierarchy of the accounts staff and access the right that they will have. In order to create security levels you have to do the following:

• Press Alt + F3 at Gateway of Tally to open Company Info menu.
• Then go to Security Control.
• Select Types of Security.

It will take you to Security Levels screen. There you have to enter the following details:
List of Security Levels
"Data Entry" is taken here as the default level. Use down key to move to the next line and enter the name of the Security level that has to be created, say Manager. Write the name there and press enter, it will take you to another screen. You have to enter the following details there:

• Name of Security Levels: In this field you will find that the name of manger is already displayed.
• Use Basic Facilities: Any existing security level can be selected though the default levels are "Data Entry" and "Owner". These options are used in order to allow and disallow facilities to be used by the user. The user can access controls as per the level being provided.
• Days Allowed for Back Dated Vouchers: Here enter the number of days the user s of the Security level will be permitted to create back dated vouchers. If you enter 1 there, it means that entry of back dated vouchers beyond the previous day is restricted.
• Type of Access: The type of access is to be selected here from the given list. Here you have to select the type of access that has to be disallowed for this particular security level. For example- if you want that the user of this security level being created, should not be able to make any alteration then restrict the right by selecting Alter option from the list.
• List of Reports: It is quiet similar to type of access, the only difference is that in this field you have to enter the name of the report which you don't want the user of this security level to view.

You can continue selecting the Type of Access and List of Reports one by one. After you are done, select End of List to move to the right part for re-allowing some of the disallowed facilities.

Concept of Security Levels

"Owner" is the fundamental level of security. Other default security level which is available is "Data Entry".

A few number of facilities are available to the "Data Entry" operator.

Additional levels of security can be created with different facilities. User must be created separately as creation of a level of security does not create a user.