Restore

If the data stored in your hard disk get damaged or deleted for reasons below your control. In such a sitution you can get back the data by copying back the data kept at another place through Back Up process. This process of getting back the data is known as Restoration of Data.
Restoration is possible only if you have taken back up earlier. If there is no back up, restoration is not possible. Back up is quiet an important task for all companies.

Restoration can be done in the following process:

Press Alt + F3 at Gateway of Tally to open the Company Info menu. Then there select the option Restore. It will take you to the 'Select Companies to Restore' screen.


You will notice there that the last used Source and Destination path is displayed here.

The source field should have the full directory name from where you want to bring back the previous data. As you enter the full directory name, it will read the contents of the particular file and will then display the list of companies available.

In the Destination field mention the location on the hard disk where the company data needs to be copied back.

The companies available at the specified directory at the source field are found in the list. It means that the backup of these companies are available at the location mentioned in the Source field. There you have to select the companies you want to be restored. Then press 'y' to start restoration.

Back up

When we work in Tally the company data is stored in Hard Disk but for safety a copy of data should always be kept in another media like CD, Floppy, etc. The data can also be kept in Hard Disk. The process of keeping another copy of the data in another place is known as Back Up.

Go to Company Info menu from Gateway of Tally by pressing Alt + F3, select the option 'Backup' there. Then it will take you to "Select Companies to Backup" screen.


There you have to enter the following details:

• Source : It is generally taken by default. Here the user needs to enter the full directory name where the company data is stored.
• Destiation : Here the user has to enter the full directory name where the backup data is to be stored.
• Name of Company : Here the user has to select the names of the company from the given list whose data is to be copied. More than one company can be selected and once the user is done with the selection, the user needs to select End of List and click on 'Yes' at Accept? to start the backup process.
• Multi Volume Backup : When there is huge volume of data and one media is insufficient to store the complete data then Tally will prompt the user to insert second disk.
  

Remember that you have to mark the disks serially to maintain the sequence while restoring the backup data.

Creating Tally Vault for a Existing company

If Tally Vault Password is not entered at the time of company creation, it doesn't mean that the Tally Vault can no more be activated for that company. For an existing company first load the desired company then press Alt + F3 to open Company Info menu.


Then select the option Change TallyVault option. There you have to again select the company which you want to secure. Then you have to enter new Tally Vault Password and again give the same password in the field Repeat New Password.

Creating Tally Vault for a New Company

In order to create Tally Vault for a new company you have to enter the Tally Vault password at the company creation screen and again repeat the same in the field 'Repeat'. The password should not be the same as entered by the administrator. The Tally vaulted company will no longer be shown in the list of companies, instead of the name of the company asterisks(*) will be shown in order to denote that company.

If more than one Tally vaulted company then you have to identify the company by serial number.

Tally Vault

Tally Vault is another security feature in Tally. It ensures that under no circumstances the original information is available to anyone in any form. The decrypted form of data is never stored in the system so it is possible.To validate a new user without any prior knowledge of the original password it uses the 'non-stored password' mechanism. There can be only one user in Tally Vault company. It has no option to know the name of the company for which Tally Vault has been activated as it appears in asteriks.
These features show that Tally Vault becomes one of the most secure means of information storage.

New Features of Tally.ERP 9 Series A Release 1.81

Tally.ERP 9 Series A Release 1.81 is the latest version of Tally presently released on June 10, 2010.

New Features of Tally.ERP 9 Series A Release 1.81

New improved Licensing Experience

The licensing mechanism has been made simple, faster and comes with an improved user experience. It also includes troubleshooting connectivity issues.Licensing is enhanced broadly. The enhancements are categorized as follows:

User Experience

• License Reactivation is now a single step process and the concept of unlocking the license file is eliminated from the software.

• From License Activation and Reactivation, multiple menus removed.
  

• Now to activate Single Site and Promo Rental license single form provided.

• Multi Site Activation form is now available at the click of a single button.

• Tally.ERP 9 prompts for resolution on detecting the Site or Account Administrator is attached to more than single site in case of multi-site reactivation.
  

• You can now force password change on logging in to any one of the following Tally.NET Services for the first time.

1. Update License
2. Remote Tally.NET
3. Surrender License
4. Control Centre
5. Support Centre
   

• Now it is redirected to the appropriate form on attempting to activate a surrendered license or reactivate an un-activated serial number.

Troubleshooting

• Connectivity problems detected while activating or reactivating the license of the software are provided with detailed reasons and possible solutions.

• While establishing a connection in Educational Mode with the license server, the system detects and lists the problems. If any problem is found then the possible solutions and actions is provided.

New Service Tax features

The Service Tax feature in Tally.ERP 9 has been upgrated to handle all the functional, accounting and statutory requirements of your business in an accurate and simple manner. In this new version option have been provided to have common or Tax head specific tax ledger to account both Service Input Credit and Output Tax of all service categories. Option have been given to create common Purchase (expenses) or sales (Income) ledger to account purchase and sale of services of all categories. Now users can record Service Tax transactions in Journal or Purchase or Sales Voucher. Through Receipt Voucher and print Receipt -Cum- Challan Service Tax Billing (for professionals) can be done. Multiple services in a single voucher can be recorded through options. It supports booking of service Bills inclusive of Service Tax. In single invoice (Works Contract) both service tax related and non-service tax related services can be accounted. Cash Purchases and Sales can be recorded and printed in the name of the party by the user. Advance Receipts and adjust the advances towards the service bill can be managed in this version of Tally. Users can now record purchase of services from GTA and calculate the service tax payable for them. It provides option to record Import of services and calculate the service tax payable. It also helps in Handling exempt, export, pure agent and abatement services. It can manage advance service tax payments to Government and adjust the tax payable towards the advance. It supports the Amount deducted as TDS on Services Received are considered as realised. It also supports Service Tax Calculation in Sales or Purchase Orders. Users can now adjust Service Consideration in Journal Vouchers. Full or Partial Service Tax input credit towards Service Tax payable and CENVAT credit can be adjusted towards service tax payable. It has the facility to Record Money Equivalent Transactions. This new version has the provision to account Service Tax Opening Balance. It supports reversal of service amount with Service Tax (before realisation) and has the facility to generate G.A.R. 7 Challan.

Service Tax related reports

Under Service Tax Payables report, 4 separate reports are provided

• Bill date wise: It displays the details of Tax payable based on Bill Date for the period selected.

• Receipt Date wise: It displays the details of Tax payable based on Receipt Date for the period selected.

• Tax on Service Received: It displays the details of Tax payable on services received(GTA).

• Import of Services: It displays the details of Tax payable on services imported.

Input Credit Summary displays the details of service Input credit for the period selected.

ST 3 Form is half yearly return of Service Tax Charged and paid.

Service Tax Migration
The old Service Tax Data will be automatically updated to the new Service Tax (Data Structure).

Send information in PDF and Image (JPEG) Formats

Tally.ERP 9 now enables the user to Export or E-Mail the reports in JPEG (Image) file and PDF (Portable Document Format) formats. It ensures that the document send in this format are non-editable.
Portable Data Format (pdf) are protected from alterations using passwords and can be viewed using the Adobe Acrobat reader or a compatible reader only.
Image (JPEG) file generated supports the highest level of compression and this image file can be viewed using an image viewer and can be printed.

Index Printing for Multi Account Printing

Index Page has been provided in this version of Tally, while printing All Ledger Accounts or All Items and Group of Accounts or Group of Items from Multi Account Printing.
Now the user can print Index page in order to summarise page wise printing of Ledger Accounts or Items.