Mass Mailing Reminder Letters

Tally.ERP 9 now provides the facility of Mass Mailing Reminder Letters. It helps the user in sending multiple Emails to the respective recipients on just a click of a button.

The following steps are to be followed for mass mailing Reminder Letters to Parties :

Step 1
Go to Multi Account Printing -> Outstanding Statements -> Ledger -> Group of Accounts -> Select a Group.
The user should have an Email Account in Gmail, Yahoo mail and Hotmail.¨
Click M : Email or Press Alt + M.

Step 2
Enter the following in these fields :

• E-Mail Server : Here enter the name of your SMTP server followed by the port number (For Example, smtp.gmail.com:465 or smtp.yahoo.com:455).

• Use SSL : Set this Option to “Yes”.

• Use SSL on Standard Port : Set this option to “No”. (Choose “Yes”, if using SSL on Default / Standard SMTP Port).

• From : This field displays the name of the company that was entered during Company Creation and stored in the company masters.

• From E-mail Address : This field displays the e-mail address entered while creating the company. (You can Enter other E mail ID Address too).

• Authentication User Name : Enter same Email Address here again.
  

• Password : Enter the Password of the E-Mail ID given above.
  

• Format : Set it as HTML (Web Publishing).

• Resolution : Set it to 1024 x 768.

• To Email Address : Set the option “All Ledgers”.

• CC if Any : If you want to send same copy to any other Mail Address then feed in this option.

• Subject : As per your want.

• Additional Text : Write anything that you want to communicate through mail.

• Information sent : Choose one option. (as per your need)

• Email Reminder Letter : set this option to "Yes”.

Set the rest of the options as per your requirement in reports.



NOTE

1. The Email of Reminder Letters will be sent to the Email IDs specified in the respective Ledger Masters of the parties.
2. To specify or view the email id specified in the ledger masters, you have to go to exceptional Report -> Email Id -> Press F5 : All Items

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Generation of Quotations in Tally.ERP 9

Tally.ERP 9 is now provided with a new feature. Now Quotations can be generated using this software.

In order to Generate Quotations go to Gateway of Tally -> F11 (Company Features) -> Accounting Features -> Budgets & Scenario Management -> Use Reversing Journal & Optional Vouchers -> set "Yes".

Then again go to Gateway of Tally -> F11 (Company Features) -> Inventory Features -> Order Processing -> Allow Sales Order Processing -> set to "Yes".

Then go to Gateway of Tally -> Inventory Vouchers -> Alt+F5 to Select "Sales Order" -> Ctrl + L to Set "Optional" -> Create "Quotation" like delivery challan / sales invoice: save it.


Now your Quotation is ready to view and print this:

In order to Print
Gateway of Tally > Display > Exception Reports > Optional Vouchers > here you will get your saved quotation. If you "Print" this- this would be printed as "Quotation".

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ANITA INTERNATIONAL
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Other Enhancements of Tally.ERP 9 Series A Release 1.61

Functional Enhancements

For parties without PAN details, TDS deduction @ 20%
In case of TDS eligible payments Finance Act (2) of 2009 makes PAN compulsory , failing which tax should be deducted at the higher rate i.e. 20% effective from 1st April 2010. For deductees who have not produced PAN to the Deductor, Provision to Deduct TDS @ 20% (w.e.f. 1-4-2010) is now available.

VAT
Quick Setup displayed in Tax Ledger Setup screen for the following:

• Regular VAT enabled Company, with the Type of Tax - Cess on VAT is introduced as a Method of Calculation for selecting the same in States where Cess is charged on sales and purchases.

• Composite VAT enabled Company, the Type of Tax - Displaying VAT Composition in Type of Duty/Tax list in the Tax Ledger Setup.

In Voucher Type Setup section of Quick Setup, the options - F8 is for Sales and F7 to Activate Adjustment Flags in Journal are provided for easy access and configuration of the user.

The option Used in VAT Returns in case of Composite VAT enabled company, will be displayed in ledger masters grouped under Indirect Expenses or Indirect Incomes to facilitate selection of VAT or Tax Class in the ledger creation or alteration mode.

Accounting Vouchers

• The Buyer is replaced by Customer if company has been created where Country details is set as International, then while printing Invoices the applicable change will be made.

• Now the Item Part No is printed in a separate column while printing Invoices by enabling the option 'Print Part No' in F12 Print Configuration.
  

Auditors’ Edition

Statutory Audit
Auditing

• Under Forex Transactions an additional option 'Show Bill wise details' has also been provided in the Forex Vouchers report. It will help the Auditor to view the complete information of the related Forex Vouchers.

• Related Party Transactions – To display the Bill Wise and On Account transaction Ledger details, vouchers report has been modified for better clarity and to form the opinion.

• When the options 'Show Audit Status' and 'Show Audit Note' are set to No at Configuration( F12 )under Verification of Vouchers the Enter Key is inactivated in all the drill down reports.

• When more than one Party and more than one Currency are involved, the Forex Vouchers report has been enhanced to display the Vouchers in detailed mode to show all parties and exchange rates used by default.
  

• The Grand Total for all the Transactions are also displayed in the reports. In the Employee Vouchers screen from Salary or Wages Payments report, F2 i.e Period button has been provided in order to display the Payroll Vouchers for the selected Employee, for a selected period.

• During the remote access performance has been improved for all the reports available under Verification of Vouchers .

Financial Statements

• The Debit & Credit amount column will be printed in single column while printing Schedule Summary of Financial Statement (Schedule-VI Balance Sheet and Profit & Loss A/c).

• The Company Name will not be printed in the Amount column while printing the drill down reports from Financial Statements (Schedule-VI Balance Sheet and Profit & Loss A/c)

TDL Enhancements

Reducing Table Search Enhancement

• Previously it was only possible to search the items in a table based on text which was matched from the starting characters of the item names and search was restricted to the first column of the table only but now it has been enhanced to Reducing Table Search.

It allows the user to narrow down the table and select item based on search criteria. The search text is matched with all part of the item names and also applies to all columns of the table.

Using the above capability the users have been delivered this product with the functionality of applying the above search technique to all the tables available in the default product. This functions availability while working will be of course found only if the configurations is properly set.

Latest version of Tally- Tally.ERP 9 Series A Release 1.61

Enhancements

General Enhancements
You can now extend your Tally.NET subscription from Tally.ERP 9

• Tally.ERP 9 is provided with the capability to extend or renew Tally.NET Subscription can be done from within the product. The feature allows you to extend Tally.NET subscription well ahead of the validity period for both Single User and Multi-User editions of Tally.ERP 9. This extension of Tally.NET subscription is to be done using the TallyCurrency or Credit Card while the payment is made using a secured gateway.

Keyword search filter with Reducing List/Table

• This new feature allows the user to search a text from any part of the name which appears in the list/table. The List in the table keeps on reducing, in order to display only those names which contains the search criteria.

For this reason the user will be able to easily search and select the required details from the filtered list. The Name based search will be display as shown below:
This search can also be performed in a List/Table containing multiple columns by providing the the necessary search keyword. e.g. search for Items, based on the Quantity.

To select the required item the Quantity based search (in the second column) to select the required item is as shown:

New Security Controls for Synchronisation

The list of Security Levels in Tally.ERP 9 contains three new categories of Security Controls for Synchronisation which have been added to this new version .

• Client/Server Rule: The user can now Create/Alter/Delete the rules at Client/Server based on the security level assigned.

• Synchronisation: Now the user can also perform data synchronisation based on the security level assigned.
  

• Sync Reports: The user can view Synchronisation Reports based on the security level assigned.

Printing & Rendering

Tally.ERP 9 has introduced a new tab titled Version in the Tally Properties window. This tab provides additional information about tally.exe which are as follows:

• Company: It displays the company which has developed the program file.

• File Version: It displays the current file version used.
  

• Internal Name: It displays the internal file name.

• Language: It displays the language presently used.

• Product Name: It displays the name of the product.

• Product Version: It displays the current version of the product.

In order to view the Tally Properties right click on the tally.exe icon in the default Tally.ERP 9 folder.