Post Dated Entries

For post dated entries in any voucher, Press Ctrl + T. Post Dated Entries means that the entry in made now but it wont effect the Profit and Loss Account or Balance sheet. The effect will take place after the actual amount is received.
This entries are useful in cases like post dated cheques are receipt or paid, or in case of bills.

Reversing Journal

For Reversing Journal go to Accounting vouchers and press F10. If any mistake is done it can be rectified with the help of Reversing Journal.
There is a possibility that by mistake you have to rectify the mistake without deleting the entry, as deleting the entry will effect the Profit and Loss Account and Balance Sheet.
In this case you have to use Reversing Journal. These adjustment has to be done by placing the proper ledger in debit side and the other ledger in credit side.

Memorandum Voucher

First activate this voucher by first pressing F11 -> F1 -> set 'Use reversing journal and optional' as 'yes'.
For memorandum voucher go to Accounting Vouchers and press Ctrl + F10.

Why memorandum Voucher is used??
This question can be answered by a simple example.
Suppose a employee of a company is being sent to some place for a week or so. Company provides him Rs. 3000 as travelling expenses and tells him that he has to show each and every expenses made by him. In this case the Accountant enters Rs. 3000 as expenses but he unaware of the actual amount at that very moment, he will come to know about it after the employee returns.

In this case, the you will pass an entry n memorandum voucher showing that Rs. 3000 has been given to the employee as travelling expenses. Then after the employee comes back you will come to know about the exact amount and then go to Display -> Day book -> select the voucher entry previously made -> Make necessary changes -> Press F5 for payment/F6 for receipt.If the expenses made by the employee is more than what was paid by the company before then payment has to made, and if the expenses are less then receipt is to be done.

Optional Voucher

If you don't want any entry to be shown in the Profit and Loss Account. Then press Ctrl + L in any place.
It can be done while passing vouchers i.e. receipt, payment, journal, contra, etc. It can be done in any voucher. If you want it to be shown in the Profit and Loss Account then open the entry and press Ctrl + L again.
To change the date press F2.

Printing of Vouchers and other documents

An organization may need to Print vouchers, balance, Profit and Loss Account and other documents. In order to print just press ALT + P on the page you want to print.

Actual and Billed Quantity entry in Voucher

In many cases, the actual quantity and the billing quantity differs due to supply of free samples, allowances for defective items, etc. Tally enables you to mention both the quantity in invoice voucher just by activating a feature. Press F11 and set 'yes' to the option "Use different Actual and billed quantity?" at the Inventory Vouchers screen. Enter the actual quantity and billed separately in their respective columns. But the value will be calculated based on the basis of billed quantity.

Manufacturing Entry

It is posssible to maintain Manufacturing inventory in Tally. In other words, an organisation engaged in manufacturing activities can use Tally to record all processes involved in manufacturing. To do so you have to follow some specific steps.

First create a new voucher named Manufacturing Entry under Stock Journal.

Inorder to create the voucher go to Accounts Info from Gateway of tally -> Voucher Type -> Create. There select type of voucher as Stock Journal and set 'Use as a Manufacturing Journal?' as 'yes'.

Then create godown and stocks.

Press F12 and select "Accts /inventory info" and press enter. There set 'Allow component list details(Bills of Materials/BOM)' as 'yes'.

While stock creation incase of stock items which are raw material i.e. it is used for production of the finished good, in this case the BOM option will remain no. But in case of finished goods the BOM option should be set as yes.

Incase the BOM is no.

Incase BOM is yes i.e. the item you are creating is a finished product. So you have to enter the raw materials used for the product and the quantities needed for producing 1 unit of the finished product.

Finally to record manufacturing transaction using the manufacturing journal entry, from the gateway of tally, go to inventory voucher, press ALT + F7 and select "manufacturing entry" and press enter.

Select the name of the finished good from the pop-up list, then select the godown from the list where the finished goods will be stored. Give the number of units of finished goods you want to manufacture . Press enter to save all the materials.

There can be expenses for manufacturing a product, you can show that on the right hand side in terms of percentage or by typing the amount, you have to create a ledger under expenses(direct/indirect).

Transfer Stock

You can transfer stock from one godown to another through Stock Journal. Go to Accounting Vouchers from Gateway of tally and press ALT + F7, stock journal will open.

On the left hand side select the name of the commodity you want to transfer and the name of the godown from where you want the commodity to be send and on the right hand side write the destination place of the commodities. The stocks will be transferred.

Point of Sale

In an organization the parties/debtors may not pay the full amount in cash or cheque. In this case we have to create a new voucher named "Point of Sale" under sales. It will help in keeping records of how much the payment is made on credit card or through voucher or through cheque or cash.

First you have to create a voucher by going to Accounts Info -> Voucher Types -> Create -> Give the name as 'Point of Sale' -> Then type of voucher as 'Sales' -> Set POS invoicing as yes -> In place of print message 1 you can give an ending message you want to convey to your customers -> Give name of class as 'POS'.

Then select the name of the company whose vouchers are used and the banks where the amount for credit cards and cheques will be deposited and then give the percentage to be allocated.

(If you see that you have not created a required ledger then press ALT + C. You can create a new ledger. Same method is applicable in case of stock items and other fields)


To bring the mode Point of sale got to Accounting vouchers and then press F8 and from there chosse Point of sale and select POS invoicing. Then pass the voucher. If the modes of payment are not given then press Ctrl + P.