Uploading a Report

Now a days we have seen that most of the companies have their own website and they display their audited balance sheet. This unique feature of uploading report to a website directly is provided by Tally. In order to upload a report you have to click on upload button in the respective report screen. Then the uploading screen will appear and you have to enter the following details:

Upload To
In this field you have to select the type of server where you wish to upload the web page.

URL
At this field enter the server address where you want to upload.

Secure Server
Set 'yes' at this field if you have selected 'Web Page(HTTP/HTTPs) at the Upload To field, and if protocol if 'FPT' site, set 'No'.

Username(If any)
In this field you have to enter your username or your login name.

Password(If any)
Enter the password of the username entered in the previous field.

Format
In this field you have to select the format in which you want to upload the report from the list. You have to select the format from the given list- ASCII(comma delimited), XML(data interchange) and HTML(web publishing). For publishing the report as web page it is recommended to select HTML.

Resolution
If you have selected HTML in the Format field then select the resolution for the web page.The report will be wider when the resolution is higher and the user may scroll the report to get full view.

Destination File
At the Upload field if FTP is selected , enter the file name by which the report will be uploaded.

After you have entered all the information mentioned above you have to click on 'yes' at Upload? screen.

E-mailing Tally Report as Attachment

In Tally there is another way of sending a report i.e. through attaching a file . The steps to be followed to do that are as follows-

• Go to the report and then click on print button or press Alt + P, then see whether its written with preview or not. If its written with preview the click yes or press 'y', if it is not written then press Alt + I. Then again click yes or press 'y'. It will show you the preview of how the report will be printed.
• Press the e-mail button there or press Alt + M.
• Then enter the details and select "As Attachment" in the field Information Sent.

When a report is send through email as an attachment, Tally creates an image of the report and a message appears by default which cannot be changed.

Details to be given in Mailing Screen

As you click on the E-Mail button or press Alt + M, it will take you to the mailing screen. There the following information are required to be entered:

Company email address
For this field we have to enter the company email address at the company creation or alteration screen at the option email address.

E-mail Server
Here type the email server name

From
In this option you don't have to enter anything as Tally picks up the company name from the company information master records.

From e-mail address
Tally picks up the email address from the company information.

Format
From the given list select the format. The formats available are ASCII, HTML and XML.

Resolution
This field refers to the pixels used to format the report for better display but this field is only applicable if you choose HTML format. Tally recommends to use 1024 x 768 resolution.

To E-mail address
Here you have to type the recipient's e-mail address by selecting "New Address" option.

CC to
If you want to send a copy of the e-mail to another e-mail address then type the other e-mail address.

Subject
It is already given depending upon the content being sent but it can be changed by the user.

Additional text
It can be left blank if the user want to or else the user can type the text that will appear as the first line in the message.

How to use the web enabled features of Tally?

Internet Access
The web enabled feature of Tally offers direct internet access. It means that a user can directly log on to Tally's website i.e. www.tallysolutions.com. If you want to access internet directly without opening the web sever then click on the Tally's website address displayed on the left side of the Product Info area.

E-mail
Without wasting much of a time and doing much of a manual work a user should take advantage of this medium of communication. This means of communication is not only time saving but also reduces the cost. It helps in quick transfer of information. To use this feature you need to click on the button E-Mail which appears on the horizontal button bar or press Alt + M. This E-Mail button is not always active, it is active only in Voucher entry screens and Report screens. Then the Mailing Day Book will appear.

Web Enabled Features of Tally

Now let me tell you the some of the web enabled features of Tally which reduces more of the manual work. The web enabled features of Tally helps you to reduce paper work and enables you to send reports, invoices and orders using e-mail from Tally. As it can be send through e-mail the user need not have to send printed reports. It also helps the user to upload reports on the website.